Welcome HubSpot Shareholders,
Thank you for being a HubSpot shareholder! We are using the Internet as our primary means of furnishing proxy materials to shareholders as it saves natural resources and costs. Consequently, most shareholders will not receive paper copies of our Proxy Statement and our Annual Report to Shareholders.
Shareholders will receive a Notice of Internet Availability with instructions for accessing the proxy materials and voting via the Internet. The notice also provides information on how you may obtain paper copies of our proxy materials if you so choose.
Date and Location of 2015 Annual Meeting of Shareholders
May 21, 2015 at 1:00 p.m. Eastern Time*
25 First Street, First Floor
Cambridge, MA 02141
Parking is available at the City of Cambridge, Spring Street Garage, across the street from HubSpot.
*Note: Registration will begin at 11:30 a.m. Eastern Time on the date of the annual meeting. If you do not comply with the procedures outlined below and in the proxy materials, you may not be admitted to the annual meeting. We recommend that you arrive early to ensure that you are seated by the start of the annual meeting.
Admission to Meeting
If you are a shareholder of record, you may be asked to present valid picture identification, such as a driver's license or passport, for admission to the annual meeting.
If your shares are registered in the name of a bank, brokerage firm or other holder of record (your record holder), you may be asked to provide proof of beneficial ownership as of the record date (March 24, 2015), such as a brokerage account statement, a copy of the Notice of Internet Availability or voting instruction form provided by your bank, broker or other holder of record, or other similar evidence of ownership, as well as picture identification, for admission.
About the Notice of Internet Availability of Proxy Materials
The Notice of Internet Availability of Proxy Materials instructs shareholders how to access and review the information contained in the proxy materials and how to vote via the Internet, by mail or in person. The Notice contains:
- A notice of the Annual Meeting of Shareholders;
- A brief description of the items to be voted on at the Annual Meeting of Shareholders and the recommendation of HubSpot’s Board of Directors with regard to each item;
- The address of the website where the proxy materials are available and instructions on how to view them;
- Instructions on how to request paper or email copies of the proxy materials;
- Instructions on how to vote over the Internet, how to access instructions on voting by telephone, or how to vote in person at the Annual Meeting of Shareholders.
Importantly, the Notice of Internet Availability will contain a 12-digit control number that recipients will need to access the proxy materials, to request paper or email copies of the proxy materials, and to vote their shares via the Internet or by telephone. For this reason, we suggest retaining the Notice through the date of the annual meeting.
The Notice of Internet Availability of Proxy Materials is first being mailed to shareholders on or about April 10, 2015.
2015 Proxy Materials
To view and print the proxy materials linked below, you need the Adobe Acrobat Reader plug-in installed in your Web browser. If this application isn't already loaded on your computer, you can download it free of charge from the Adobe Systems Website.
2015 Proxy Statement
2014 Annual Report
Voting Your Proxy
If you are a registered shareholder or a beneficial shareholder and you would prefer to vote via the Internet, or you would like instructions on how to vote by telephone, visit www.proxyvote.com with the 12-digit control number from your Notice of Internet Availability or, if you received one, your paper proxy card or voter instruction form.
Results will be posted when available
Paper or Email Copies of 2015 Annual Meeting Materials
If you are a HubSpot shareholder who receives a Notice of Internet Availability and you would like to receive a paper or email copy of the proxy materials for the 2015 Annual Meeting of Shareholders, you must request one by following the instructions on the Notice of Internet Availability. The materials will be sent free of charge to shareholders who request them.
Shareholders may also elect to receive printed proxy materials for all future meetings. The Notice of Internet Availability provides instructions on how to request paper or email copies via the Internet, by telephone or by email. An excerpt of that information is repeated below. To request materials, you will need to have available the 12-digit control number that appears on the Notice of Internet Availability.
- Via Internet: Visit www.proxyvote.com and follow the steps to request paper or email copies
- Via telephone: Call toll free 1-800-579-1639
- Via email: Send a blank email with the 12-digit control number that appears on the Notice of Internet Availability in the subject line to firstname.lastname@example.org.
If you have additional questions, please contact HubSpot Investor Relations at 857.829.5429 or via email at email@example.com.